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Southern Historical Collection, Southern Folklife Collection, University Archives, General Manuscripts

MANUSCRIPT REPRODUCTION POLICIES AND PROCEDURES

The reproduction policies of the Southern Historical Collection, the Southern Folklife Collection, and the University Archives and Records Management Services are an attempt to balance the needs of our researchers with the staff's responsibility to be good stewards of the Collections. In practice, this means that the staff's ability to create and deliver reproductions is often constrained by a number of variables that include United States copyright laws and statutes, the physical condition of manuscript materials, obligations and legal commitments to donors of materials, and the Collection's finite staff resources. Given these realities, the Collection staff srongly recommends that researchers use hand-held cameras to reproduce unrestricted collection materials.

However, researchers unable to use collection materials in person may request reproduction services. Please contact Research and Instructional Services at mss@email.unc.edu to make a request.

Reproduction of materials will be governed by any and all of the reproduction restrictions that govern the research use of a specific collection.

As clear copies cannot always be made from original materials, copies are purchased at the risk of the requestor.

Reproductions will be used only for personal reference and research purposes.

U.S. Copyright law governs the making and use of most photocopies and other reproductions of copyrighted materials. Most manuscripts, sound recordings, photographs and moving images created in the past 120 years are protected under copyright law. Transmission, reproduction, publication, or presentation (public display, performance, Internet presentation) of protected items require the permission of the copyright owners. For more information on copyright, contact the U.S. Copyright Office (http://www.loc.gov/copyright/). Copyright status and information on copyright holders can be difficult to determine for archival and manuscript collections. The responsibility for obtaining permissions rests with the researcher.

Manuscript collections and archival records that include twentieth and twenty-first century materials may contain sensitive or confidential information that is protected under federal or state right to privacy laws and regulations, the North Carolina Public Records Act (N.C.G.S. Section 132 1 et seq.), and Article 7 of the North Carolina State Personnel Act (Privacy of State Employee Personnel Records, N.C.G.S. Section 126-22 et seq.). Researchers are advised that the disclosure of certain information pertaining to identifiable living individuals without the consent of those individuals may have legal ramifications (e.g., a cause of action under common law for invasion of privacy may arise if facts concerning an individual's private life are published that would be deemed highly offensive to a reasonable person) for which the University of North Carolina at Chapel Hill assumes no responsibility.