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Southern Historical Collection, Southern Folklife Collection, University Archives, General Manuscripts


  • The Southern Historical Collection, the Southern Folklife Collection, and the University Archives and Records Management Services will grant permission for the exhibition, broadcast, or publication of unrestricted collection materials.
  • Any permission granted by the Collections will fully comply with the limitations and strictures imposed by the donor of the materials.
  • This permission is valid only insofar as the University of North Carolina at Chapel Hill, as owner or custodian of the material, has any rights in the matter. This permission does not remove the responsibility of the author, editor, publisher, or broadcaster to guard against infringement of any rights, including copyright that may be held by others.
  • Receipt of a permission letter does not grant, convey, or imply an exclusive right to use a particular manuscript item. In every instance, the University fully retains its own right to publish material and reserves its right to authorize others to do so.
  • Granting of permission is contingent upon assurance that the material will be properly cited and identified as being a part of the collections administered by the University of North Carolina at Chapel Hill's Louis Round Wilson Special Collections Library.
  • To obtain permission, you must submit a written description of the specific materials that you wish to use as well as a brief description of the manner in which these materials will be reproduced, exhibited, broadcast, or published. The identification of an item should include the collection name, collection number, box, folder, or item number, and a brief description such as: Letter dated June 9, 1771 from William Johnston to Richard Bennehan.
  • Upon receipt, your request will be reviewed and answered in the order that it was received.
  • Submitted contracts or publisher-generated permission forms will not be signed by Collection staff or other Library representative. Permission to publish will be recorded in a letter composed by the Collection staff.
  • The Collections reserve the right to refuse to grant permission to publish.

U.S. Copyright law governs the making and use of most photocopies and other reproductions of copyrighted materials. Most manuscripts, sound recordings, photographs and moving images created in the past 120 years are protected under copyright law. Transmission, reproduction, publication, or presentation (public display, performance, Internet presentation) of protected items require the permission of the copyright owners. For more information on copyright, contact the U.S. Copyright Office ( Copyright status and information on copyright holders can be difficult to determine for archival and manuscript collections. The responsibility for obtaining permissions rests with the researcher.

Manuscript collections and archival records that include twentieth and twenty-first century materials may contain sensitive or confidential information that is protected under federal or state right to privacy laws and regulations, the North Carolina Public Records Act (N.C.G.S. Section 132 1 et seq.), and Article 7 of the North Carolina State Personnel Act (Privacy of State Employee Personnel Records, N.C.G.S. Section 126-22 et seq.). Researchers are advised that the disclosure of certain information pertaining to identifiable living individuals without the consent of those individuals may have legal ramifications (e.g., a cause of action under common law for invasion of privacy may arise if facts concerning an individual's private life are published that would be deemed highly offensive to a reasonable person) for which the University of North Carolina at Chapel Hill assumes no responsibility.

Submit your written request to:

Matthew Turi
Manuscripts Reference Librarian
Manuscripts Department
University of North Carolina at Chapel Hill
CB# 3926, Wilson Library
Chapel Hill, NC 27515-8890
Fax: 919-962-3594