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Southern Historical Collection, Southern Folklife Collection, University Archives, General Manuscripts

USING MATERIALS IN THE SEARCH ROOM

Welcome. We hope that your research visit will be pleasant and productive. Thank you for taking the time to familiarize
yourself with our search room policies and procedures. These policies and procedures are an effort to balance the needs of
researchers with the security and long-term preservation of our unique holdings. We greatly appreciate your cooperation.

SEARCH ROOM
  • Researchers will examine all collection materials in the search room.
  • Unless otherwise directed, please sit at a small table and face the security cameras at the front of the room (double doors).
  • Food, beverages, pens, purses, bags, folders, binders, notebooks, and books are prohibited.
  • Return all materials to the window.
  • NEVER exit the search room with collection materials.
  • Upon leaving, present all items (e.g., laptop, notes) for inspection.
  • All requests will be made on call slips.
  • Complete and submit one call slip per collection, call number, or interview.
  • The Library strongly recommends use of digital cameras for the reproduction of unrestricted materials.
    Photocopying is strictly limited and not available for same-day delivery. The Library reserves the
    right to prohibit duplication at the staff's discretion.

HANDLING OF MATERIALS
  • At all times, please be gentle.
  • Keep the documents flat on the table.
  • Pens are prohibited.
  • Do not place any items (e.g., a laptop) on top of materials.
  • Do not remove metal fasteners (e.g., staples, paper clips, pins).
  • Remove only one folder at a time from a box and use a place holder supplied by the archivists.
  • Keep materials in original filing order. Do not re-organize materials.

USE
Researchers should be aware that materials made available in the Library may be subject to use restrictions. These include, but are not limited to, the rights of copyright, privacy, and publicity. Such restrictions are likely to be controlled by parties other than the Library. Users are solely responsible for determining the existence of such rights, obtaining any permissions, and paying any associated fees required for the use.

Manuscript collections and archival records that include twentieth and twenty-first century materials may contain sensitive or confidential information that is protected under federal or state right to privacy laws and regulations, the North Carolina Public Records Act (N.C.G.S. Section 132 1 et seq.), and Article 7 of the North Carolina State Personnel Act (Privacy of State Employee Personnel Records, N.C.G.S. Section 126-22 et seq.). Researchers are advised that the disclosure of certain information pertaining to identifiable living individuals without the consent of those individuals may have legal ramifications (e.g., a cause of action under common law for invasion of privacy may arise if facts concerning an individual's private life are published that would be deemed highly offensive to a reasonable person) for which the University of North Carolina at Chapel Hill assumes no responsibility.