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Reproduction Charges and Commercial Use Fees

The North Carolina Collection Photographic Archives offers reproductions of items in its collections in the form of digital scans and inkjet prints.

Reproduction Charges

High Resolution Scan (300 ppi or higher)
Epson Expression 10000XL flatbed scanner (for items up to 12" x 17") $10.00
Phase One Digital camera back (for items larger than 12" x 17")$15.00
High Quality Inkjet Prints
8.5" x 11" (Letter)$9.00
11.7" x 16.5" (A3)$14.00
13" x 19"(Super A3; Super B)$16.00
Larger than 13" x 19" up to 24" x 30"$25.00

Handling Charge

All order will be assessed a five percent (5%) handling charge.

Commercial Use of Images

The North Carolina Collection Photographic Archive charges commercial use fees to help support the activities of collecting, preserving, and making available its holdings. Researchers requesting to use a reproduction for promotional purposes and/or financial gain may be assessed a commercial usage fee. Legal residents, and for-profit businesses, organizations, and partnerships based in North Carolina are normally not charged commercial usage fees.

Commercial Use Fees

Commercial use fees normally apply to for-profit corporations, partnerships, private businesses, and individuals when images are to be used commercially in books, periodicals, films, video productions, advertising, projection, or for direct sale. This includes the display of photographs in public areas of commercial buildings, restaurants, galleries, and retail spaces. Commercial fees are not charged when photographs are obtained for purposes of private viewing and research.

The fee for commercial use of photographs is normally $100.00 per image used. In instances of advertising or the direct marketing of images a higher fee may apply. Fees for commercial use are in addition to the costs associated with providing the commercial user with a reproduction of the image.

Reproductions are provided for one-time use only. Any later or different use including the production of subsequent editions or printings of a work constitutes reuse and requires renegotiation and repayment of commercial usage fees. Usage fees are due no later than thirty days following the publication or commercial use of images. A deposit may be required.

Non-Profit Eligibility

Non-profit eligibility may include government agencies and non-profit organizations when the use of images is not for fund-raising purposes. Such status may be established by supplying tax-exempt certificates, letters of identification, or other appropriate documentation.

For-profit corporations, partnerships, private businesses, and individuals working for non-profit organizations and governmental agencies on projects sponsored by those organizations may be eligible to receive non-profit status on a case-by-case consideration.