How to Proceed: Appendix H

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1. Introduction
2. Preparing to Process
3. Arranging
4. Describing
5. Housing and Preserving
6. Finishing the Job

Reduce, Reuse, Recycle

There are three categories of paper that we recycle:

  • Office paper: this is the highest grade of paper that the University recycles. This category includes white copier paper, letterhead, cardstock, envelopes (windows are fine), post-it notes, gluebound journals, fax paper, manila folders, lined notebook paper, etc. Because recycling companies that contract with the University pay the most for this product, it is worth your effort to separate the wheat from the chaff.
  • Newspaper and glossy magazine paper: if it’s made of newsprint or glossy, it can be recycled here. If you are uncertain of the paper content, use the groundwood pen in Tech Services to determine if it fits in this category. Mark the paper with the pen and if the mark turns from yellow to orange, recycle here. Otherwise, recycle in Mixed Paper.
  • Mixed paper: this is a catch-all category for much of what we recycle while processing collections. This category includes junk mail, cereal boxes (and similar packaging), and anything that is really old and nasty. Keep out the waxy and plastic-coated paper.

Binder clips, rubber bands, tape, photographs, carbon paper, and food wrappers are contaminants. Confidential recycling may be either office quality or mixed. Keep confidential recycling separate from regular recycling. When you have filled a records box with confidential recycling (you may put confidential recycling from multiple collections in one box), label it as “Confidential—office” or “Confidential—mixed” on the lid and ask your supervising archivist where to put it. When a critical mass of confidential recycling has accumulated a pick up by Facilities Services will be scheduled.

We also recycle corrugated cardboard. Flatten boxes and place them in the large cardboard boxes by the entryway to Tech Services. Housekeeping is supposed to remove our cardboard recycling for us, but from time to time they are unable to keep up with this responsibility. If you notice that the cardboard recycling is overflowing, please feel free to take a load of flattened boxes down to the loading dock and put them in the cardboard recycling dumpster. If you are unsure of how to get from the Tech Services workroom to the loading dock on your own, ask any of the permanent staff or returning students for assistance.

If you are able to incorporate the reduce and reuse concepts into your workflow, all the better.

Some suggestions:

  • Print finding aids on recycled printer paper.
  • Rather than recycling old Paige boxes and white records boxes, reuse them for confidential recycling.
  • When in the course of processing you come across three-ring binders that are in good condition and marked for discard, set them aside to be used again for school or administrative purposes, or to be surplused to Davis Library.

If you have any questions about recycling, please do not hesitate to ask. We’re trying to do our part, small as it is, to reduce, reuse, and recycle.

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